Data Entry Clerk Job Description

Data Entry Clerk Job Description, Requirements, Salary, Roles & Responsibilities

Data Entry Clerk Job Description:- The favorable tidings? These are avoidable with the appropriate hiring approach. Go beyond the job description for a data entry clerk. By concentrating on essential talents, evaluating abilities, and posing pertinent questions, you may hire a data entry clerk who will not only be dependable but also a great value to your company. We’ve given you a job description template that is specific to this position to make the process easier.


What is a Data entry clerk?

An integral aspect of many departments and divisions within a business is a data entry clerk, often known as a data input operator. In addition to entering data, a data entry clerk must also compile, validate, and ensure that the data entered is accurate. Because of this, the role is quite significant.

In this profession, job options are many. Data entry clerks can progress into roles as office assistants, office managers, or even system administrators if they possess the requisite computer skills and knowledge of ERP systems.

Only those with typing and computer skills, as well as the stamina and mindset to work long hours in front of a computer screen, will be considered for this role.

Those who want to work in this field must hold a bachelor’s degree in science, finance, or business in addition to a diploma in fundamental computer abilities. It is helpful to get short-term training in data management systems and bookkeeping.

An individual with the necessary skills performs data entering tasks in computer systems used by businesses as a data entry clerk. Such an individual may be physically employed by a business, organization, or office where they handle data entry, handling, storage, and display of the data, as well as test results, bills, names, addresses, and other data.

Data Entry Clerk Job Description

Also Read:- Google Data Entry Work,, Digitizeindiagov

What does a data entry clerk do?

A data input clerk may work for a variety of businesses, including banks, manufacturing companies, law firms, institutions, IT companies, and even government offices.

A clerk specializing in data entry manually inputs data into an enterprise resource system (ERP) or management information system (MIS), like SAP. Information entered may include application forms, details from filled-out forms, test and production records, patient health records, and invoice details.

In addition, the data entry clerk makes sure that records are kept up to date and filed for convenient access, verifies that the data entered is accurate, and periodically generates summaries and trends of the data.

Working as a data entry clerk also entails data warehousing, or storing data for retrieval and future reference.

Data Entry clerk job duties include

  • Entering addresses, names, and particular fields into ERP data entry screens and spreadsheets
  • Creating graphical slides and trends for presentations
  • Data screening and review to make sure there are no inconsistencies with other data sources
  • Making subfolders, directories, and folders to organize data and make it easier to retrieve
  • Selecting the information that should stay in the soft copy
  • Creating hard copies and methodically organizing them.

Job brief for data entry clerk

  • Simple data entry
  • Data classification, organization, and storage Including information for printing job cards, invoices, labels, and patient history cards
  • Managing and responding to inquiries from clients, suppliers, and the general public
    managing a front desk, such as a help desk, receptionist, or inquiry counter


  • Entering information at the necessary pace and volume
  • Verifying and fixing data mistakes
  • Conducting online verification checks
  • Frequent encapsulation of data
  • Gathering information and creating insightful trend reports

Requirements for data entry clerk job

The most basic and obvious prerequisite for a position as a data entry clerk would be computer literacy. The job requires many abilities and credentials, including

  • Familiarity with data warehousing
  • Strong typing speed for data entry Proficiency with Microsoft Office applications, including Word, Excel, WordPress, and PowerPoint
  • A strong desire for accuracy and astute perception to identify and fix mistakes
    proficiency with presenting tools to draw attention to data trends

Average salary for data entry clerk job

In India, the average monthly pay for a data entry clerk position is Rs 17590.

The amount of compensation is, however, determined by some factors, including years of experience and degree level.

Data entry clerks with more than three years of experience are known to earn more money. Data entry clerks who possess skills in bookkeeping, accounting, and software typically receive better compensation packages that come with more duties.

The factor of location is another. Metro area data entry clerks typically make more money when they work in places like Mumbai, Delhi, Hyderabad, Bangalore, and Pune.

Freelance data entry clerks can also work from home and for multiple companies at once. They receive payment on a contract-by-contract basis or periodically.

The following table lists data entry clerk salaries in India’s largest cities:

Minimum Salary per annum in RsMaximum salary per annum in Rs
3Pune 204,000250,000
6Kolkata 205,000225,000

Certain companies offer slightly higher compensation along with the assignment of extra data input and data management tasks. For data entry workers who operate from home or take up freelance employment, different charges apply.

Also Read:- Data Entry Jobs from Home, Nebsit Council, Companycontactdetail

Data Entry Clerk Job Description

Key skills: Data Entry Clerk Job Description

The essential abilities needed for a position as a data entry clerk are

  • Exceptionally fast typing—at least 30 words per minute
    familiarity with MS Office products, including Word, Excel, PowerPoint, and WordPress
  • Understanding of data warehousing, organized data storage, trend analysis, and information processing. meaningful trend research and the practical
  • Identification of business opportunities and risks based on market, product, and financial data.
  • strong interpersonal and communication abilities
    a strong mathematical aptitude
  • A strong mastery of language and a strong commitment to accuracy and correctness

Why seek employment as a data entry clerk?

There are benefits and drawbacks to a profession as a data entry clerk. One of the benefits is that employment as a data entry clerk will gradually expand to include all facets of office work. Individuals in this industry may advance into high administrative roles and eventually become office managers. People often work as data entry clerks for five years, at which point, as they gain proficiency with data handling, their job profiles start to expand.

Data entry clerks who work for themselves have high career possibilities because their job profiles grow with time and become more specialized. For upcoming jobs, you can give them complete control over data management and warehousing, including report production. Jobs as a data entry clerk have strong possibilities in fields like librarianship,

In the data entry industry, there may be hidden opportunities among the drawbacks and hazards. As people get more skilled and qualified and are given more responsibility, there is a chance that the number of employees will decline. Every ten years, there is expected to be a 3% increase in the number of data entry clerks employed.

How to work as a clerk for data input

Obtaining a foundational degree is the first step toward becoming a data entry clerk. This degree can be in any field, and it will be beneficial if it has anything to do with the kind of organization the applicant is looking to join.

Having completed a course in computing abilities will be beneficial. Now, the individual can apply to job adverts and job portals for data entry clerk positions.

Once chosen, the individual can begin working immediately and continue honing their craft to advance to the position of administrator or office manager.

Data Entry Clerk Job Description


Data entry clerks are essential to an organization’s ability to keep correct and well-organized data. Their ability to work with a variety of tools and databases, their painstaking attention to detail, and their expertise with data input all guarantee the accuracy and integrity of important information. Aspiring candidates can better prepare for this crucial profession by learning about the duties, responsibilities, and required abilities of a data entry clerk.

Also Read:- Fiverr Data Entry, Uidaionlineaadharcard, Mobilenumbertrackeronline

FAQs On Data Entry Clerk Job Description

Q.) To work as a data entry clerk, what qualifications are necessary?

Ans. Having a high school degree or its equivalent is usually recommended, while formal schooling is not necessarily necessary. Proficiency in computer literacy and typing is required.

Q.) Which sectors hire data entry clerks?

Ans. There are data input clerks in many different sectors, such as healthcare, banking, retail, logistics, etc.

Q.) Is entering data a tedious task?

Ans. Although data entry involves monotonous work, it is necessary to keep accurate records and calls for focus and attention to detail.


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